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7 Tasks You Can Delegate to a Property Management Virtual Assistant

Is keeping up with your property management duties becoming too time-consuming? Are you feeling overwhelmed and in need of assistance? A virtual assistant may be the perfect solution for you. A property manager virtual assistant can help take care of some of the tasks associated with property management, freeing up your time to focus on more important matters.

While the world may be glorifying the life of hustle, the truth is, sometimes it’s just too much for one person to handle. This is where a virtual assistant can come in and help take some of the load off of your plate. Let’s look at what exactly is a property management virtual assistant, why you need to hire one, and what they can do for you.

What is a Property Management Virtual Assistant?

A PMVA is a professional who provides administrative support to property managers from a remote location. The services they provide can range from handling tenant inquiries and phone calls to creating and managing listings, as well as handling social media and marketing tasks. Since they work virtually, they are available to work with property managers from all over the world, which makes them a very convenient and affordable option.

Why You Need to Hire a Property Management Virtual Assistant

There are several reasons why you should consider hiring a PMVA. First and foremost, it can help to take some of the workload off of your plate. If you’re feeling overwhelmed by all of the tasks associated with property management, hiring a virtual assistant can help to alleviate some of that stress. Secondly, it can free up your time so that you can focus on critical tasks that only you can handle. And lastly, it can help you to save money on overhead costs associated with running a property management business.

What Can a Property Management Virtual Assistant Do for You?

1. Handling Enquiries

As a property manager, you may have enquiries and/or complaints coming from tenants, potential tenants, and other people. If you’re too busy and fail to respond on time, it can result in a loss of business or tenants feeling like you don’t care about them. With a PMVA working for you, they can handle these enquiries and/or complaints on your behalf, keeping your tenants happy and ensuring that you don’t lose any business.

2. Tenant Screening

Tenant screening is a critical part of being a property manager. You need to make sure that you’re renting your properties to responsible and trustworthy tenants. A PMVA can help with this by conducting background checks on potential tenants. They can dig thoroughly into their past to make sure that they don’t have any red flags that could make them a bad tenant.

3. Listing Vacant Properties

If you have vacant properties, it’s important to get them listed as soon as possible. The longer they sit vacant, the more money you’re losing. Listing vacant properties is another task you can delegate to your virtual assistant. They can create and manage listings on your website, as well as handle any inquiries that come in from potential tenants. That way, you can fill your vacant properties quickly and start earning rent again.

4. Social Media and Advertising

In today’s day and age, social media and marketing are crucial for any business, including property management businesses. A virtual assistant can help you create and maintain a strong social media presence by posting regular updates, as well as creating and managing social media ads. They can also help with other marketing tasks, such as designing flyers and brochures. With a well-defined strategy, a PMVA can help you attract more tenants and grow your business.

5. Handling Maintenance Requests

Tenants will always have maintenance requests, whether it’s a clogged sink or a broken window. Property managers are responsible for handling these requests in a timely manner. A PMVA can help by fielding maintenance requests from tenants and then either contacting the appropriate vendor or scheduling a repair with your in-house maintenance team.

6. Lease Creation and Renewals

Lease creation and renewals are other vital tasks that a property manager has to handle. A PMVA can help with this by creating leases and sending them to tenants for signature. They can also handle lease renewals by sending out renewal notices to tenants and then following up to make sure the renewals are signed and returned. This can help to keep your leases organized and up-to-date.

7. Rent Receipt

A PMVA can also help with rent receipts. They can process rental payments and record them appropriately. If there is a tenant who hasn’t paid, the PMVA can follow up with them and remind them of their payment. This can help to keep your rental income updated.

This isn’t a comprehensive list of all the tasks that a property management virtual assistant can do for you. But it should give you an idea of the type of help that they can provide.

Property management is a complex and time-consuming business. If you’re finding it difficult to keep up with all of the tasks associated with it, consider getting help from a property management VA. With their help, you can delegate some of the work and focus on growing your business through other more important ways.

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