The most basic business function, employee training & development has probably been the most negatively impacted by the Covid-19 pandemic. Without the benefit of physical, in-person sessions, coordinating new-hire training and onboarding, as well as recurring training and development programs for existing staff, became increasingly difficult.
For businesses to be competitive and achieve their objectives, they must attract, retain, and upskill a suitable workforce. Because both HR and Learning and Development teams are involved, it’s only natural that the software and systems they use collaborate well to save time and effort.
Integrating an LMS and an HR system is a simple, uncomplicated, and underrated opportunity for businesses to increase their capacity to keep their employees well-trained, motivated, and productive.
Let’s take a look at the main benefits of integrating your LMS and HR systems for your entire organisation:
- Positive Employee Experience
Integrating an LMS with a company’s existing HR system prioritises the employee experience by creating a single system. It efficiently guides employees to the right information on both mobile and desktop environments. It also allows them to complete tasks online or offline, and provides them with relevant help anywhere at any time.
More notably, this approach removes the need for employees to go from one system to another, making navigation easier, lowering the number of forgotten passwords, and removing all of the minor roadblocks that detract from the benefit of comprehensive learning and development programs.
- Information Errors are Minimised.
Your learners’ personal information is required by both your LMS and your HRIS. An integration allows data to be communicated between two systems at the same time. Any tiny mistake when relaying data from one system to another might lower the value of your data. This can make reporting less meaningful as an outcome. An LMS interface allows information to flow between the two systems automatically, eliminating the possibility of errors.
- Enhanced Analytics on staff training and development.
Enhanced analytics is a huge benefit of integrating your LMS with your current HR software. Instead of just getting bits of the puzzle, you receive a holistic understanding of each employee.
When combined with an HRMS, the LMS may collect, evaluate, help you visualise, and make data-driven decisions for your HR department through training analytics. An LMS, for example, can track online training gaps using graphs and charts based on the job description of the employees. While the HRMS highlights the requirement for competencies, the LMS displays the additional online training content required to meet the criterion.
If your LMS and HR systems aren’t linked, you’ll have to evaluate the data individually and then compile the results.
- Allocation of Resources is Enhanced
Integration of LMS and HR systems improves resource allocation in a variety of ways. First and foremost, instead of entering data into various platforms, your employees will focus on other tasks.
When a new employee joins the company, your L & D and HR departments may centralise all of the new user data and provide appropriate online training right away. HR onboarding becomes significantly easier with the integration as well.
- The integration is Cost-Effective
If you’re considering switching HRISs because you don’t like the LMS that comes with it, integrating your own LMS is a more cost-effective option than revamping your entire HR system. You can integrate an LMS that you know will workout for your online learners. This will save you the stress of switching, completing extensive research, months of demos and implementation time.
Additionally, an organisation has the data from its HR system, possibly some separate Excel files for payroll, and all of the data from its LMS platform. Isn’t it much more convenient and cost-effective to have all of this scattered data in one place? An LMS link with your HR system will save data duplication and make system maintenance easier.
In terms of talent development, both your L&D and HR departments are critical. As a result, their systems should collaborate to keep track of user data and automate some portions of the online training process.
You can ensure that all employees of your workforce can contribute significantly to your organisation while also boosting their careers and expanding their industry knowledge by integrating your LMS with HR software.