Tech

Automating & Integrating Your Systems to Success

Payroll, HR, and benefits administration are all vital business functions that must be well-maintained and properly managed if your company is to reach its maximum potential. Many businesses have done away with manual processes in favor of individual software solutions, and while this is a great first step, there’s still a limit on how much these stand-alone systems can achieve. Rather than attempting to maintain each department individually, today we’ll be taking a look at how you can manage your entire business from a single all-in-one platform using complete payroll solutions. Of course, if you’re still using manual solutions, that might not even be something you’ve considered yet, so let’s start from the very beginning.

The Problems of Manual Processing

Whether you’re talking about payroll or HR, manually managing these departments is a time-consuming and ineffective approach. For payroll, hours upon hours will be spent manually calculating deductions and withholdings that could be better spent elsewhere. For HR, one-time tasks like onboarding or ongoing tasks like benefits administration require consistent staff attention, forcing them to focus on menial tasks rather than building company culture. With a manual approach, both of these departments are clearly not living up to their potential, but thankfully this problem can easily be solved with automation. 

Onboarding with Automation

Manually onboarding an employee with physical forms is time-consuming, so a more effective approach is to onboard using an HRIS (Human Resources Information System). By allowing new hires to complete the necessary forms digitally, duplicate data can be integrated throughout the system, reducing the amount of information that needs to be entered multiple times. Not only does this save time for the new hire, but since the system will automatically store the onboarding data, HR staff won’t need to spend time filing information afterwards: the entire process is automated!

How Automation Can Help

Beyond onboarding, automation can help in a number of other ways as well. Routine payroll calculations can be handled by payroll software, rather than assigning it to payroll specialists. Benefits administration can be streamlined: employees simply need to choose their benefits and the system can file the proper paperwork on their behalf. Routine reports won’t take days to create; instead, they can be generated in a matter of minutes using the automated system! These are just a few of the many benefits that automation can offer, but ultimately, the biggest benefit of all is the amount of time it can give back to your employees.

Why Stand-alone Systems Hold Businesses Back

Automating routine business processes is great, but unless your systems all share the same database, human intervention will still be needed to manually integrate data. Since the ultimate goal is to create a self-sufficient system, this is an issue that needs to be addressed. Beyond functionality, overhead costs are also a concern. Using multiple stand-alone systems will result in multiple stand-alone bills, severely limiting the cost-saving potential of automation.

Why You Should Be Using Integrated Systems

With an integrated all-in-one platform, automation can finally reach its peak potential. No longer will employees need to manually import data from one system to another; since payroll, HR, and benefits administration all use the same database, information added to one system will instantly be available in the others. Since HR solutions, benefits administration, and payroll software all are completely automated, your staff will have much more time to address other issues such as inter-office disputes or company policies. As the employer, you will also benefit: automated processes will allow you to downsize your staff, providing instant savings!

Summary

Just as software solutions are superior to manual processes, all-in-one platforms are superior to stand-alone solutions. If you’re going to invest money in automating your business, it only makes sense to do so in the most effective way possible. By integrating your systems and consolidating everything onto one problem, you’ll not only be enabling your staff to succeed but your business as well. In this day and age, it makes little sense to waste hours on routine calculations and menial tasks, so don’t: leave it all up to automation!

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